Your entire travel ecosystem. In the pocket of every traveller.
The Benefits You Travel App turns a static travel policy into a mobile-first, always-available safety solution.
Your travel policy deserves better than a forgotten PDF
Employers invest heavily in comprehensive global safe travel policies. These policies cover everything a traveller might need: pre-trip preparation, emergency contacts, insurance details, safety protocols and evacuation procedures. On paper, they are carefully designed to address risk and complexity. In practice, they often end up buried on the intranet as PDFs built for desktop use. They are hard to find precisely when they matter most. A member of staff facing a crisis abroad, without internet access, cannot reach the support their employer has provided, even though that support is in place.
The real challenge runs deeper. Your travel ecosystem involves multiple providers, each with its own platform: the travel management company, insurer, security risk provider and HR team. Travellers have to navigate separate systems to find what they need. HR managers cannot see who is where, or how quickly they can reach everyone in an emergency. The result is traveller stress, delayed response times, compliance risk for employers and poor return on an otherwise well-designed policy.
Benefits You Travel: your entire travel ecosystem, in every traveller’s pocket.
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Always-on duty of care compliance
Every traveller has 24/7 access to emergency procedures, contacts and real-time guidance. Your organisation meets its legal obligations, and your HR team sees the difference. -
From policy to practice
Your travel policy is no longer a forgotten PDF. It becomes an active tool that travellers actually use because it lives on their phone. -
Crisis response in minutes
When an alert is issued, you can reach all travellers at once via push notification. No more manual phone trees. When it matters, you’re there.
See it in action
A mobile-first solution for your travel policy
- Fully white-label
Feels like your own app, branded with your logo and colours
- Intelligent search
Natural language processing finds answers even when travellers don’t know exactly what they’re looking for
- Real-time push notifications
Reach all travellers at once during crises, updates or vendor changes
- SSO integration
Seamless access through existing corporate accounts
- Full travel lifecycle support
Support before, during and after business travel
- Self-service administration
Your HR team can manage content, alerts and vendors themselves
- Multi-language support
Travellers can access help in their own language
The Benefits You Travel app has been nominated for an EMMA Award by the Forum for Expatriate Management in the category “Most Innovative Use of Technology in Global Mobility.
FAQ's
The policy itself is usually well thought through, but it does not reach travellers when they need it. Many policies sit as PDFs on the intranet, inaccessible on mobile and impossible to find in a crisis. Benefits You Travel App solves this by putting the entire travel ecosystem directly in every traveller’s pocket, giving them 24/7 access to emergency contacts, insurance information and real-time guidance.
There are three core benefits. First, duty of care compliance. Second, crisis response becomes much faster: instead of manual phone trees, you can reach all travellers at once via push notifications, cutting response times from hours to minutes. Third, you can demonstrate that every traveller has access to safety guidance and emergency procedures. In addition, policy awareness improves significantly when it is available on mobile, because travellers actually use it instead of ignoring it.
The app integrates seamlessly with your travel management company, insurer, security risk provider and HR systems without replacing them. That means you do not need to manage four separate platforms. The app acts as a single central access point for all support. SSO integration also ensures smooth access through existing corporate accounts, so travellers do not need to remember new login details.
Benefits You Travel App supports travellers in three stages:
- Before the trip: visa requirements, safety advice, insurance certificates and access to the travel management company
- During the trip: emergency contacts, medical support, real-time safety updates and travel monitoring
- After the trip: expense guidance, security debriefing and wellbeing resources
This full travel lifecycle approach ensures the app remains relevant throughout the journey, not just in emergencies.
The app uses natural language processing and AI-powered search. Instead of entering fixed keywords, travellers can ask questions in their own words, for example, “Who do I call if my luggage is stolen?” and get the relevant emergency contact and insurance information straight away. It also works in multiple languages and understands synonyms and spelling mistakes. For travellers under pressure, this is much more intuitive than traditional menu navigation.
The Self Service Module gives HR teams full control without ongoing technical support. They can update policies, send push notifications, change vendor information and manage user groups. This reduces reliance on IT and ensures the travel policy is always up to date. HR teams can respond quickly to changing circumstances or crisis situations.
In the event of safety incidents, natural disasters or sudden vendor changes, you can reach all travellers at once via push notification. Previously, this was difficult to do reliably, relying on manual phone trees with no guarantee that everyone would be reached. Now every traveller receives the same message at the same time, reducing response times from hours to minutes. This is essential for duty of care compliance and risk minimisation.
The app supports documented duty of care compliance. You can show that travellers had access to safety guidance, emergency procedures and contact information. Audit trails record which travellers used the app and which information they viewed. This helps with compliance audits and risk assessment. It also allows your HR team to see in real time who is where and how quickly they can respond to incidents.
Benefits You Travel App uses an accessible pricing model: €2,500 one-off implementation costs for policy migration, configuration, SSO integration and training, plus a €2,500 annual SaaS licence. By comparison, custom mobile app development typically costs hundreds of thousands of euros. The self-service admin panel also reduces ongoing consultancy hours, keeping total cost of ownership low. This makes enterprise-grade travel safety technology accessible to organisations of all sizes.
Benefits You Travel App offers multi-language support, so travellers can find help in their own language. The app can also be configured with country-specific information such as visa requirements, local contact numbers and legal requirements by country. This is essential for multinational employers with travellers in many different markets. All information is locally relevant and available instantly.
Request a demo
We’d be happy to show you how the Benefits You Travel app can transform your travel policy.