SEC Staff issues guidance on pay-versus-performance rule
Background
- A nine-column table (the “PVP Table”) showing the following for each of the five most recently completed fiscal years (subject to a phase-in period so that the first year showed three years and the second will show four years):
- CEO Summary Compensation Table (SCT) total compensation and “compensation actually paid” (CAP) to the Principal Executive Officer (PEO)
- Average total SCT compensation and CAP to other named executive officers (NEOs)
- Company cumulative total shareholder return (TSR)
- Cumulative TSR of a company-selected industry/line of business index or peer group (weighted according to market capitalization at the beginning of each period for which TSR is reported)
- Company net income
- The most important measure used by the company to link pay and performance (the company-selected measure or CSM)
- Descriptions (using graphs or narrative, or both) that compare:
- PEO CAP and other NEOs’ average CAP to company cumulative TSR
- Company cumulative TSR to peer group cumulative TSR
- PEO CAP and other NEOs’ average CAP to net income
- PEO CAP and other NEOs’ CAP to CSM (and any supplemental measures, if applicable)
- PEO CAP and other NEOs’ average CAP to company cumulative TSR
- List of three to seven performance measures (including the CSM) most important for linking CAP to performance
Calculating CAP
Award | Calculation |
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Awards granted in covered fiscal year (CFY) that are outstanding and unvested as of end of CFY | Add year-end fair value |
Prior year awards outstanding and unvested as of end of CFY | Add positive (or subtract negative) change in fair value as of end of CFY (from end of prior year) |
Awards that are granted and vest in the same CFY | Add fair value as of vesting date |
Prior year awards that vest in CFY | Add positive (or subtract negative) change in fair value as of vesting date (from end of prior year) |
Prior year awards that are forfeited during CFY | Subtract fair value at end of prior year |
Dividends or other earnings paid on all awards in CFY prior to vesting date | Add dollar value, unless otherwise reflected in fair value of award or included in SCT total for the CFY |
Repriced vested options or stock appreciation rights (SARs) | Add incremental fair value |
Equity restructuring and IPOs
Two CDIs clarify how awards granted prior to an equity restructuring or IPO are treated:
- Equity restructuring. Awards granted prior to an equity restructuring (such as a spin-off) that are still outstanding and unvested, including awards modified in connection with the restructuring, should be included in the CAP calculation (CDI 128D.14).
- IPO. The change in fair value of awards granted before an initial public offering (IPO) should be based on their fair value as of the end of the prior fiscal year (versus the fair value at IPO) (CDI 128D.15).
Vesting nuances
- Preferential vesting on retirement. If retirement-eligibility is the only vesting condition, an award would be treated as vested in the year that the holder becomes retirement eligible for purposes of calculating CAP (whether the award is paid at retirement eligibility, actual retirement or on the original vesting date). But, if awards are subject to “additional substantive conditions”, such as a market (i.e., relative TSR or stock price) or performance condition, those other conditions must also be considered in determining when an award has vested. Mercer interprets this to mean:
- General rule: Awards that won’t be forfeited if an employee retires are treated as vested when the employee becomes retirement-eligible (even if they aren’t paid until actual retirement or on the original vesting schedule).
- Exception for certain performance-based awards: If awards continue to be subject to performance goals (e.g., through the date the employee retires or through the end of the performance period), they aren’t treated as vested unless and until the goals are achieved (CDI 128D.18).
- General rule: Awards that won’t be forfeited if an employee retires are treated as vested when the employee becomes retirement-eligible (even if they aren’t paid until actual retirement or on the original vesting schedule).
- Certification of performance by compensation committee. While a performance-based vesting condition is considered satisfied when the goal is achieved, a provision that requires the compensation committee to certify achievement could create an additional substantive vesting condition (e.g., where employees would forfeit the award unless they remain employed through the date of certification). In this case, the award wouldn’t be considered vested for purposes of calculating CAP until certification occurs (CDI 128D.19). For example, if the performance cycle for performance share units (PSUs) ends December 31, 2023 but employees would forfeit the award if they terminated employment before committee certification in March 2024, the PSUs wouldn’t be treated as vested until March 2024. Similar to the retirement guidance, this CDI is inconsistent with how awards are treated for purposes of the Option Exercises and Stock Vested Table.
- Market and performance conditions. The guidance treats awards with market conditions as unvested (and included in the CAP calculation) until the market (and any service or other performance) condition is satisfied. This is the case even though market conditions aren’t considered vesting conditions under U.S. GAAP and market conditions are already reflected in an award’s fair value. Also, the fair value at the end of the prior fiscal year must be deducted for awards that fail to meet the market condition during the CFY if the award is forfeited (CDI 128D.16).
Equity award valuation methodologies
- Companies can value awards using a “valuation technique” that differs from the one used to determine the grant date fair value as long as the technique is permitted under Topic 718 and the award meets the Topic 718 requirements to use the technique. The disclosure must include any valuation assumptions that differ materially from those used to determine the grant date value and the reason for the change (CDI 128D.20).
- But it isn’t acceptable to value awards as of the end of a CFY based on methods not prescribed by GAAP. For example:
- The expected term assumption to value options shouldn’t be determined using a method that isn’t acceptable under GAAP, such as a “shortcut approach” that simply subtracts the elapsed actual life from the expected term assumption at the grant date.
- The expected term for "plain vanilla” options shouldn’t be determined using the “simplified” method if the options don’t meet the “plain vanilla” criteria as of the valuation date. For example, the simplified method can’t be used for an underwater option (CDI 128D.21).
- The expected term assumption to value options shouldn’t be determined using a method that isn’t acceptable under GAAP, such as a “shortcut approach” that simply subtracts the elapsed actual life from the expected term assumption at the grant date.
Confidentiality of performance conditions
Non-GAAP metric reconciliation
Changes to prior disclosures in 2024 PVP table
Appendix
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Question:Instruction 5 to Item 402(b) provides that "[d]isclosure of target levels that are non-GAAP financial measures will not be subject to Regulation G and Item 10(e); however, disclosure must be provided as to how the number is calculated from the registrant's audited financial statements." Does this instruction extend to non-GAAP financial information that does not relate to the disclosure of target levels, but is nevertheless included in Compensation Discussion & Analysis ("CD&A") or other parts of the proxy statement - for example, to explain how pay is structured and implemented to reflect the registrant's or a named executive officer’s performance?
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Answer:
No. Instruction 5 to Item 402(b) is limited to CD&A disclosure of target levels that are non-GAAP financial measures. If non-GAAP financial measures are presented in CD&A or in any other part of the proxy statement for any other purpose, such as to explain how pay is structured or implemented to reflect the registrant's or a named executive officer’s performance or to justify certain levels or amounts of pay, then those non-GAAP financial measures are subject to the requirements of Regulation G and Item 10(e) of Regulation S-K (except with regards to the Company-Selected Measure or additional financial performance measures disclosed pursuant to Item 402(v)(2)(vi) of Regulation S-K).
In these pay-related circumstances only, the staff will not object if a registrant includes the required GAAP reconciliation and other information in an annex to the proxy statement, provided the registrant includes a prominent cross-reference to such annex. Or, if the non-GAAP financial measures are the same as those included in the Form 10-K that is incorporating by reference the proxy statement's Item 402 disclosure as part of its Part III information, the staff will not object if the registrant complies with Regulation G and Item 10(e) by providing a prominent cross-reference to the pages in the Form 10-K containing the required GAAP reconciliation and other information. [September 27, 2023]
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Question:Should awards granted in fiscal years prior to an equity restructuring, such as a spin-off, that are retained by the holder be included in the calculation of executive compensation actually paid?
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Answer:Yes. All stock awards and option awards that are outstanding and unvested at the beginning of the covered fiscal year or are granted to the principal executive officer and the remaining named executive officers during the covered fiscal year, including those awards modified in connection with an equity restructuring or retained following such a transaction, and for which compensation cost will be recognized under FASB ASC Topic 718 should be included in the table required by Item 402(v)(1) of Regulation S-K. [September 27, 2023]
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Question:In periods prior to pursuing an initial public offering, a private company may grant stock awards or option awards. Once that company is required to provide Item 402(v) disclosures, should the change in fair value of awards granted prior to the date of a registrant’s initial public offering be based on the fair value of those awards as of the end of the prior fiscal year for purposes of determining executive compensation actually paid?
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Answer:Yes. For outstanding stock awards and option awards, the calculations required by Item 402(v)(2)(iii)(C)(1) of Regulation S-K should be determined based on the change in fair value from the end of the prior fiscal year. The fair value of these awards should not be determined based on other dates, such as the date of the registrant’s initial public offering. [September 27, 2023]
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Question:Market conditions under U.S. GAAP are certain conditions related to the price of the issuer’s shares that affect the exercise price, exercisability, or other pertinent factors used in determining the fair value of the award. Market conditions are not considered vesting conditions under U.S. GAAP even though the executive is not entitled to the compensation until the market condition is satisfied. How should awards with a market condition consider that condition in determining whether the applicable vesting conditions have been met in performing the calculation required by Item 402(v)(2)(iii)(C)(1) of Regulation S-K?
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Answer:In accordance with FASB ASC Topic 718, the effect of a market condition should be reflected in the fair value of share-based awards with such a condition. In addition, for purposes of the table required by Item 402(v)(1) of Regulation S-K, market conditions should also be considered in determining whether the vesting conditions of share-based awards have been met. That is, until the market condition is satisfied, registrants must include in executive compensation actually paid any change in fair value of any awards subject to market conditions. Similarly, registrants must deduct the amount of the fair value at the end of the prior fiscal year for awards that fail to meet the market condition during the covered fiscal year if it results in forfeiture of the award. [September 27, 2023]
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Question:An award did not meet vesting conditions during the year because the performance or market conditions were not met. However, there is still potential for the award to vest in the future. Should the award fair value be subtracted under Item 402(v)(2)(iii)(C)(1)(v) of Regulation S-K because it failed to vest in the current year?
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Answer:No. Item 402(v)(2)(iii)(C)(1)(v) is referring to awards that were forfeited and the cumulative reported value of that award is $0. Awards that remain outstanding and have not yet vested, because, for example, performance or market conditions were not met in an eligible year, are not considered to have failed to meet the applicable vesting conditions for the purpose of Item 402(v). [September 27, 2023]
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Question:Some stock and option awards allow for accelerated vesting if the holder of such awards becomes retirement eligible. If retirement eligibility was the only vesting condition, would this condition be considered satisfied for purposes of the Item 402(v) of Regulation S-K disclosures and calculation of executive compensation actually paid in the year that the holder becomes retirement eligible?
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Answer:Yes. However, for awards with additional substantive conditions, in addition to retirement eligibility, such as a market condition as described in Question 128D.16, those other conditions must also be considered in determining when an award has vested. [September 27, 2023]
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Question:Some stock and option awards with a performance condition require certification by others, such as the compensation committee, that the level of performance was attained. If the performance condition was met by fiscal year-end, however, the certification occurs after year-end, would the award be considered vested for purposes of the Item 402(v) of Regulation S-K disclosures at the end of the fiscal year-end?
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Answer:If certification is an additional substantive vesting condition, then the award would not be considered vested. A performance-based vesting condition is considered satisfied when the applicable condition is achieved. However, a provision which requires the compensation committee to certify the level of performance attained should be analyzed to determine if it creates an additional substantive vesting condition, such as an employee does not vest in the award unless and until they remain employed through the date such certification occurs. [September 27, 2023]
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Question:Item 402(v)(2)(iii)(C)(3) of Regulation S-K requires the fair value of all stock awards, and all option awards, with or without tandem stock appreciation rights (“SARs”) to be computed in a manner consistent with the methodology used to account for share-based payments under GAAP. May a registrant satisfy this requirement by using a valuation technique that differs from the one used to determine the grant date fair value of option or other equity-based awards that are classified as equity in the financial statements?
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Answer:Yes, as long as the valuation technique would be permitted under FASB ASC Topic 718, including that it meets the criteria for a valuation technique and the fair value measurement objective. For example, if another valuation technique provides a better estimate of fair value subsequent to the grant date, which would meet the measurement objective in U.S. GAAP, then a registrant may use it to calculate executive compensation actually paid under Item 402(v) instead of the technique used to determine the grant-date fair value of share-based payments in the registrant's GAAP financial statements. Item 402(v)(4) of Regulation S-K requires disclosure about the assumptions made in the valuation that differ materially from those disclosed as of the grant date of such equity awards. A change in valuation technique from the technique used at the grant date of such equity awards in the registrant’s financial statements would require disclosure of the change if such technique differs materially. We would expect a registrant to disclose under Item 402(v)(4) both the change in valuation technique from the grant date and the reason for the change. [September 27, 2023]
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Question:To comply with Item 402(v)(2)(iii)(C)(3) of Regulation S-K, the methodology used to compute the fair value amounts of all stock awards, and all option awards, with or without tandem SARs, must be consistent with the methodology used to account for share-based payments in the financial statements under GAAP. Is it ever acceptable to value these awards as of the end of a covered fiscal year based on methods not prescribed by GAAP?
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Answer:No. The fair value of stock awards and option awards must be computed using a methodology and assumptions consistent with FASB ASC Topic 718. For example, the expected term assumption to value options should not be determined using a method that is not acceptable under GAAP, such as a “shortcut approach” that simply subtracts the elapsed actual life from the expected term assumption at the grant date. This approach would not be acceptable because it does not consider whether there were changes in the factors that a registrant considers in determining the expected term assumption at grant date, such as volatility and/or exercise behavior. U.S. GAAP fair value measurement objectives require that assumptions and measurement techniques be consistent with those that marketplace participants would likely use in determining an exchange price for the share options. Similarly, the expected term for options referred to as "plain vanilla" in Staff Accounting Bulletin 14.D.2 should not be determined using the “simplified” method described in that Staff Accounting Bulletin if those options do not meet the “plain vanilla” criteria at the re-measurement date, such as when the option is now out-of-the-money. [September 27, 2023]
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Question:Instruction 4 to Item 402(b) of Regulation S-K provides that “registrants are not required to disclose target levels with respect to specific quantitative or qualitative performance-related factors considered by the compensation committee or the board of directors, or any other factors or criteria involving confidential trade secrets or confidential commercial or financial information, the disclosure of which would result in competitive harm for the registrant.” Item 402(v)(2)(iii)(C)(3) of Regulation S-K provides that “for any awards that are subject to performance conditions, calculate the change in fair value as of the end of the covered fiscal year based upon the probable outcome of such conditions as of the last day of the fiscal year.” In addition, Item 402(v)(4) of Regulation S-K provides that “for the value of equity awards added pursuant to paragraph (v)(2)(iii)(C) of this section, disclose in a footnote to the table required by paragraph (v)(1) of this section any assumption made in the valuation that differs materially from those disclosed as of the grant date of such equity awards.” If the disclosure required by Item 402(v)(4) would involve confidential trade secrets or confidential commercial or financial information, the disclosure of which would result in competitive harm for the registrant, may the registrant omit such information?
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Answer:Yes. A registrant is not required to disclose detailed quantitative or qualitative performance condition for its awards under Item 402(v)(4) to the extent such information would be subject to the confidentiality protections of Instruction 4 to Item 402(b) of Regulation S-K. However, the registrant must provide as much information responsive to the Item 402(v)(4) requirement as possible without disclosing the confidential information, such as a range of outcomes or a discussion of how a performance condition impacted the fair value. In addition, consistent with Instruction 4 to Item 402(b), the registrant should also discuss how the material difference in the assumption affects how difficult it will be for the executive or how likely it will be for the registrant to achieve undisclosed target levels or other factors. [September 27, 2023]
is a Senior Principal in Mercer's Law & Regulatory Group (L&R), which is a team of lawyers who track and analyze legislative, regulatory, judicial and other technical issues related to executive compensation and corporate governance. L&R provides expert analyses on a variety of US and Canadian compliance and policy matters, and develops leading-edge intellectual capital for Mercer consultants and clients. Amy provides advice to consultants and clients on securities and corporate governance issues affecting executive pay in North America. Amy advises clients on legal compliance and risk mitigation issues related to executive compensation and corporate governance. She serves clients in industries such as financial services, natural resources and energy, consumer goods and retailing, food and beverage, manufacturing, and utilities. She is a leading Mercer expert in securities law compliance and corporate governance.