The Paycheck Protection Program (PPP) closed to new applications on May 31, 2021, but lenders approved by the Small Business Administration (SBA) have until July 30 to process already-submitted loan applications. First created by the Coronavirus Aid, Relief and Economic Security (CARES) Act (Pub. L. No. 116-136) in March 2020, PPP offers COVID-19 aid in the form of forgivable loans to help small employers retain workers and cover other allowable expenses. By the end of May 2021, lenders had approved over 11.8 million loans totaling nearly $800 billion. Nearly 6.7 million loans have been approved in 2021 alone, and 3.3 million of the 5.2 million loans issued in 2020 had been forgiven by May 24, 2021. The SBA has thousands more forgiveness requests pending, and millions more will likely follow. PPP loan recipients that haven’t yet applied to have their loans forgiven should consider reviewing the latest SBA and Treasury Department guidance on the topic.
Created by the CARES Act in 2020, the nearly $7 billion PPP aims to help small employers stay in business and keep workers on payroll, despite closing or reducing business operations to contain the COVID-19 pandemic. Small businesses using PPP funds for select expenses like wages, rent and utilities can have their loans forgiven. Loans that do not qualify for forgiveness are subject to interest with a statutory 4% cap. Later legislation infused more money into the program, created a second draw loan, expanded the loan period and broadened eligibility for select industries.
The program initially targeted only employers with 500 or fewer employees (unless an industry-specific workforce size applied), including sole proprietors, independent contractors and self-employed individuals. Employers in the hotel and restaurant industries could apply if they had 500 or fewer employees in a particular location, and a special rule covered franchises. The first loans were available for expenses incurred between Feb. 15 and June 30, 2020, and could be forgiven if used for wages, benefits, taxes, mortgage interest or rent, and utilities.
As the pandemic continued through 2020 into 2021, Congress extended and broadened the program:
The Economic Aid Act expanded eligibility for PPP loans to certain news organizations, housing cooperatives, Internal Revenue Code (IRC) Section 501(c)(6) not-for-profit organizations and destination marketing organizations:
Both 501(c)(6) and destination marketing organizations whose lobbying activities exceeded certain thresholds are ineligible for PPP loans.
Shuttered venue operators. Eligibility limitations imposed by the Economic Aid Act exclude businesses that weren’t in operation on Feb. 15, 2020, and entities that receive shuttered venue operators (SVO) grants. The CAA established this program within the SBA to provide up to $16 billion to live venue operators and promoters, theaters, performing arts organizations, museums, movie theaters that meet certain requirements. For example, SVO grant applicants had to be operating before Feb. 29, 2020, and had to have at least a 25% reduction in revenues during a quarter in 2020 compared with the same quarter in 2019. The program prioritizes venues experiencing severe revenue declines.
PPP loan and SVO grant coordination. ARPA changes allowed businesses to receive both a SVO grant and a PPP loan under certain conditions. Although businesses that had already received a SVO grant couldn’t get a PPP loan in 2021, businesses that had received a PPP loan first could also receive a SVO grant. The PPP loan amount would be deducted from the SVO grant. Grants were not reduced by PPP loans received in 2020.
Other eligibility changes. ARPA expanded PPP eligibility in several other ways, including by opening the program up to certain internet-only news publishers, additional tax-exempt groups, and larger nonprofit organizations and by extending second PPP loans to certain accommodation and food service businesses:
Payroll costs. PPP participants may have their loans forgiven if at least 60% goes to pay any of the following payroll costs:
The 2021 CAA clarifies that borrowers can treat group dental, vision, life and disability benefit costs, including premium payments — in addition to group health benefit costs — as payroll costs. However, amounts eligible for PPP loan forgiveness must exclude any wages used to determine the CARES Act’s employee retention credit or the disaster credit of Section 303 of the CAA’s Taxpayer Certainty and Disaster Tax Relief Act, and any COBRA premium costs used to determine the tax credit for the ARPA’s COBRA subsidy.
Other costs. Other allowable expenses include mortgage interest, rent and/or utility payments. The Economic Aid Act added the following eligible nonpayroll uses:
Covered period. Amendments made by the CAA let borrowers choose the covered period — anywhere between eight and 24 weeks after the loan origination — for spending PPP funds. The PPP previously gave borrowers either 8 or 24 weeks to spend loans on expenses incurred until Dec. 31, 2020. The Economic Aid Act extended the lending and forgiveness periods until March 31, 2021, then PPP Extension Act of 2021 again extended those periods until May 31, 2021.
Requirements for forgiveness. Borrowers can have their loan forgiven if they spend at least 60% on payroll and the remainder on eligible nonpayroll costs. Payroll costs must be incurred or paid during the covered period to qualify for forgiveness. Nonpayroll costs must be either paid or incurred during the covered period and paid on or before the next regular billing date, even if that date is after the covered period.
Amount forgiven. The maximum amount forgiven can equal the full principal amount of the loan plus interest. The actual amount forgiven will depend, in part, on the total amount spent during the covered period. Borrowers can receive forgiveness for the nonpayroll costs added by the Economic Aid Act only if the loan hadn’t yet been forgiven when the amendments went into effect (Dec. 27, 2020).
Reduced loan forgiveness for lower staffing/wages. The loan amount forgiven generally is reduced if the borrows reduces the number of full-time employees or the wages or salaries paid to employees. However, this rule has many exceptions. For example, no reduction in loan forgiveness occurs if the employer reversed the decrease in full-time staff or wages by Dec. 31, 2020 — or for loans received in 2021, by the last day of the covered period. Other exceptions are based on employee availability, business activity, voluntary separations and terminations for good cause, and loans of $50,000 or less. For detailed guidance with Q&As, see the SBA interim final rule published on Feb. 5, 2021.
Repayment of unforgiven amounts. Loans mature in five years, and according to Treasury regulations, amounts not forgiven are subject to a 1% (noncompounding, nonadjustable) interest rate.
The Economic Aid Act made a second PPP loan — sometimes referred to as a second draw — possible for some entities that had already spent all of their first PPP loan on eligible expenses. However, only entities with 300 or fewer employees could receive a second loan, whereas some entities with up to 500 employees were eligible for first loans. Employers seeking a second loan needed to show economic hardship. In contrast, the CARES Act’s original PPP terms only required borrowers to certify that the economic uncertainty made the loan request necessary to support ongoing operations. As with first loans, second loans are forgiven if the borrower spends at least 60% on eligible payroll expenses.
Smaller loan amount. Borrowers generally could receive second loans of up to 2.5 times average monthly payroll costs, but capped at $2 million, as opposed to the $10 million cap for first loans. However, employers in the restaurant and hotel industry could receive loans up to 3.5 times payroll costs and remained exempt from the SBA’s affiliation rules. The Economic Aid Act also simplified calculations and documentation requirements for determining any borrower’s payroll costs and created special calculations for seasonal businesses.
Select industries excluded. Businesses ineligible for second loans included publicly traded companies, lobbying organizations, and companies with significant ties to China or Hong Kong or with Chinese residents as board members. The Economic Aid Act also excluded businesses ineligible for Small Business Act loans under 13 CFR § 120.111, unless they are eligible under a different provision. This exclusion could apply to banks and other finance companies, life insurance companies, casinos, and private clubs, among others.
For detailed guidance on second loans, see the SBA’s interim final rule published on Jan. 14, 2021.
Increases to first loan permitted. Eligible entities with PPP loans that had not been forgiven before enactment of the Economic Aid Act could request an increase in their loan amount to take advantage of program changes. In particular, these entities could receive funds reflecting the original calculation or update the calculation to reflect the maximum amount for which they were eligible.
The Economic Aid Act clarified that loan recipients do not need to include forgiven PPP loan amounts in gross income or reduce their tax basis or any other tax attributes to reflect those amounts. The law also reversed course from previous PPP guidance (obsoleting Notice 2020-32 and Rev. Rul. 2020-27) by allowing loan recipients to deduct business expenses, even if they paid those expenses using the tax-exempt PPP loan. This meant that small businesses did not have to forgo significant deductions and face a surprise tax bill if they received a PPP loan for those same business expenses. This modification applied retroactively to include PPP loans granted in 2020. Guidance is available in Rev. Rul. 2021-20 and Rev. Proc. 2021-20.
The CARES Act (Sec. 2302(a)(1) and (2)) allows loan recipients to defer payroll tax deposits. As provided by a presidential memorandum and later guidance (Notice 2020-65), employers could defer withholding employees’ share of Social Security payroll taxes for the last four months of 2020, then make up and pay back those deferral through increased withholding for the first four months of 2021. The Economic Aid Act extended the repayment period through Dec. 31, 2021. However, consistent with prior guidance, payroll costs treated as qualified wages in determining the CARES Act’s employer retention credit are not eligible for PPP loan forgiveness.
Although the deadline to apply for PPP loans has closed, lenders approved by the SBA have until July 30 to finish processing applications that came in before the May 31 deadline. In addition, the SBA has thousands of forgiveness requests pending, and millions more will likely follow. PPP loan recipients that haven’t yet applied for loan forgiveness should consider consulting with tax counsel and reviewing the latest PPP guidance on the SBA and Treasury Department websites.