IRS Notice 2021-03 extends through June 30, 2021, temporary relief allowing the use of audio-video conferencing for spousal consents and other elections by retirement plan participants that ordinarily must be made in the physical presence of a notary public or plan representative. The relief is meant to facilitate benefit elections that require a witness while social distancing measures for the COVID-19 pandemic remain in place. This relief is identical to what was provided in Notice 2020-42 for the period Jan. 1 through Dec. 31, 2020.
Eligible actions. The relief is intended primarily to help participants take advantage of the special distributions and loans available until Dec. 30 under the Coronavirus Aid, Relief and Economic Security (CARES) Act (Pub. L. No. 116-136). But the notice also makes remote witnessing available for any election requiring a witness, such as obtaining spousal consent for certain ordinary distributions or plan loans or naming a nonspouse beneficiary.
Remote witnessing by a notary public. A notary public can witness elections using live audio-video conferencing if the IRS rules for participant elections using electronic media and all state requirements for performing electronic notarization are satisfied. The relief isn’t available in states that don’t permit remote electronic notarization.
Remote witnessing by plan representatives. Plan representatives can witness participant elections over audio-video conference if the following requirements are satisfied:
Notice 2021-03 includes a request for comments relating to the temporary relief from the physical presence requirement. IRS is particularly interested in whether the relief should be made permanent, and, if so, what safeguards would be necessary to reduce the risk of fraud, spousal coercion or other abuse. The IRS did not set a specific deadline for commenting.