Business groups are urging the Department of Labor (DOL) to quickly propose regulations to let retirement plan sponsors make electronic delivery the default method for sending disclosures and notices, as long as participants could elect to receive paper versions. Citing a directive from President Trump to consider updated guidance, a May 24 joint letter asks DOL to issue new e-delivery rules apart from any other guidance projects on plan disclosures that could cause delay.
Current DOL rules allow e-delivering certain types of plan information but often restrict use of this method to employees who have ready access to a computer and other participants who affirmatively consent to electronic communications (29 CFR § 2520.104b-1(c)). Plan sponsor groups have long pushed for updated rules, and a 2018 Executive Order directs DOL to consider ways to expand use of electronic delivery and streamline communications to participants. The president’s one-year deadline for DOL action is “rapidly approaching,” the groups note in their letter. While proposed rules are listed on DOL’s Spring 2019 regulatory agenda, the timetable is uncertain.
The letter also notes broad bipartisan House and Senate legislation from the prior Congress — the Receiving Electronic Statements to Improve Retiree Earnings (RETIRE) Act (HR 4610, S 3795) — that would permit delivery of plan communications by email or posting on a website or intranet, with proper notice to participants. That measure is expected to be reintroduced soon, with backing from a broad range of plan sponsor and retirement industry groups.
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